Purchasing Division Competitive Contracting

The type of goods and services needed and the estimated total dollar amount of an order affect the procedures followed in our procurement policies.

 

Requests for Quotes

"Informal" requests for quotes may be submitted by mail, by fax, for purchases or services exceeding $6,600 but less than the current bid threshold of $17,500, due to "Pay-to-Play" laws.

 

Requests for Proposals

(RFPs)RFPs are used in certain circumstances such as "Fair and Open" contracts. Such procedures differ from regular bids and quotes. RFP Public Notices are advertised on the County Website, in The Daily Journal and South Jersey Times, along with the complete RFP packet, available after registration is complete, on the Cumberland County Procurement Portal simultaneously for at least 20 days prior to the receipt date. The RFPs will be opened and read in public at the advertised place and time.

 

Requests for Qualifications (RFQs)

RFQs are used in certain circumstances to qualify vendors. Such procedures differ from regular bids and quotes. RFQ Public Notices are advertised on the County Website, in The Daily Journal and South Jersey Times, along with the complete RFQ packet, available after registration is complete, on the Cumberland County Procurement Portal simultaneously for at least 10 days prior to the receipt date. The RFQs will be opened and read in public at the advertised place and time.

 

Requests for BIDs

"Formal" bids, exceeding $17,500, due to "Pay-to-Play" laws, and are, by statute, publicly advertised on the County Website, in The Daily Journal and South Jersey Times, along with the complete BID packet, available after registration is complete, on the Cumberland County Procurement Portal simultaneously for at least 10 days prior to the receipt date. The BIDs will be opened and read in public at the advertised place and time.

Please call our office at (856) 453-2132 for details and any questions on the proper procedures for submitting your Quote, RFP, RFQ or BID.